Job Description

Legal Assistant – Corporate & Trademark

The Legal Assistant supports three attorneys (primarily partners, but may include counsel, associates, and team attorneys) within the corporate and trademark departments. This role also provides coverage and assistance to other attorneys and legal staff as needed.

On the trademark side, the Legal Assistant supports attorneys with the clearance and prosecution of domestic trademarks. Responsibilities include managing trademark applications, preparing and filing documents with the U.S. Patent and Trademark Office (USPTO), conducting preliminary trademark searches, drafting correspondence, assisting with due diligence, and preparing assignment and recording documents.

Key Responsibilities

• Navigate and utilize the USPTO website and trademark search tools
• Manage trademark docketing and review correspondence
• Prepare reports, letters, and documentation related to trademark matters
• Draft responses to USPTO communications and assist with filings
• Prepare and finalize legal correspondence, memos, and reports
• Proofread and edit documents to ensure accuracy and quality
• Support attorneys with daily administrative and legal tasks
• Enter and manage attorney time entries and assist with billing coordination
• Prepare reports, spreadsheets, and other documentation as needed
• Coordinate assignments with firm support teams and ensure deadlines are met

Qualifications

• 4+ years of legal assistant or legal secretary experience, preferably in a law firm
• Experience with USPTO procedures and trademark filings preferred
• Bachelor’s degree preferred
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with systems such as iManage, ProLaw, or similar platforms is a plus
• Strong communication, organization, and multitasking skills
• Detail-oriented with the ability to meet deadlines and maintain confidentiality
• Team-oriented, proactive, and able to work with minimal supervision
• Must be able to pass a background check

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