Job Description

Office Administrative Assistant
Part-Time | Onsite | Huntsville, AL

Vision Centric, Inc. is seeking a highly organized and detail-oriented Office Administrative Assistant to support daily administrative operations and divisional business activities. This role provides comprehensive administrative support including timekeeping, scheduling, office management, and executive support.

The ideal candidate is a proactive professional who thrives in a fast-paced environment and can manage multiple priorities while maintaining accuracy, professionalism, and discretion. This position serves as a key administrative resource for leadership, program managers, and staff while ensuring smooth office operations and compliance with organizational procedures.

KEY RESPONSIBILITIES:

Administrative & Office Support

• Support the day-to-day administrative operations of the office.
• Coordinate and schedule meetings, including calendar management and logistical arrangements.
• Route documents for review and approval.
• Maintain professional communications with internal stakeholders and staff.
• Provide general administrative and clerical support as needed to support divisional operations.
• Perform additional administrative services related to assigned duties.
• Answer phones, take messages, and prepare conference room for meetings.
• Maintain organized records and office documentation.

Cross-Department & HR Support

• Provide administrative support across multiple departments as operational needs arise. 
• Assist the Human Resources team with general administrative tasking including compliance, research, document preparation and recruiting support activities. 
• Support recruiting efforts such as coordinating interviews, tracking candidate information, and assisting with job positing administration. 

Timekeeping & Payroll Support

• Serve as the timekeeper responsible for reviewing and verifying employee time and attendance records in the automated payroll system.
• Maintain a high level of accuracy and compliance with payroll policies and procedures.

EDUCATION AND EXPERIENCE: 

Education:  High School Diploma or equivalent.
Experience:  Minimum of two (2) years of administrative or office support experience. Experience in timekeeping/payroll support in a government operational setting is preferred. 

SKILLS AND QUALIFICATIONS:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong computer and data entry skills.
• Experience maintaining accurate records and performing detailed administrative tasks.
• Excellent written and verbal communication skills.
• Strong problem-solving and conflict resolution abilities.
• High level of attention to detail and organizational skills.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance! 

Job Tags

Temporary work, Work at office, Flexible hours

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